We automate the ops work slowing your team down.

Sequova audits your manual workflow stack

Book a free ops audit call
sequova_ops // workflow_build

As your business grows, your team starts doing work that should not require humans.

The same tasks get done manually every week. Lead routing. Onboarding steps. Follow-up chains. Internal reports. Everyone knows it should be automated. It never gets to the top of the list.

Hiring is not the first fix.

An ops hire is a major commitment before the workflow backlog has even been mapped. At this stage, the faster move is to identify the repeatable work, build the right automations, and give the hours back to the team already doing the work.

  • 01

    Founders are still nudging leads, chasing documents, and pulling weekly updates by hand.

  • 02

    Sales, ops, and customer teams lose 15 to 20 hours a week to small tasks that stack up.

  • 03

    The automation backlog keeps growing because nobody owns ops systems yet.

  • 04

    Off-the-shelf AI tools add another place to check instead of removing the work.

We audit, build, test, document, and hand over the workflows.

Everything runs in your accounts. Your CRM, Slack, Gmail, Notion, Make, Claude API, and the tools your team already uses. No black box. No permanent dependency on Sequova infrastructure.

  1. Discovery Call

    We talk through where manual work is piling up and decide whether automation is the right fix.

    Deliverable

    A clear read on the bottleneck, the likely workflow target, and the next step.

  2. Onboarding Call

    We confirm your tools, stakeholders, access needs, and the workflows your team touches every week.

    Deliverable

    An access checklist, audit plan, and the operating context needed to inspect the stack.

  3. Ops Audit

    We map your workflow stack, identify the top automation opportunities, and estimate the hours each can return.

    Deliverable

    A prioritised recommendation document showing what to build, in what order, and why.

  4. Start Workflow

    We choose the first workflow, lock the scope, and define the triggers, handoffs, branches, and failure states.

    Deliverable

    A build spec your team can review before implementation starts.

  5. Build

    We build, test, document, and launch the workflow inside your own accounts.

    Deliverable

    A live workflow, architecture map, Loom walkthrough, and written SOP.

  6. Retainer

    We maintain what is live, iterate as your needs change, and add new workflows on a rolling basis.

    Deliverable

    Ongoing builds and maintenance. Cancel anytime with 30 days' notice.

Concrete assets your team can use after we leave.

The goal is not a clever demo. The goal is a working workflow your team owns, understands, and can maintain.

01 / AUDIT

Ops Audit Document

A prioritised map of your three biggest automation opportunities, with estimated time saved per week for each.

02 / ARCHITECTURE

Workflow Architecture

A clean visual map of every workflow built, with each trigger, action, branch, and handoff labelled.

03 / WALKTHROUGH

Loom Walkthrough

A recorded walkthrough of how the workflow operates, what triggers it, and what to do if something breaks.

04 / SOP

Written SOP

Step-by-step instructions for your team to understand, maintain, and modify the workflow without needing us.

05 / HANDOVER

Handover Pack

All credentials, API connections, integration notes, and ownership details documented in one place.

The build should remove a process, not decorate it.

A useful automation has a clear before, a specific workflow, and a measurable result.

01 / LEAD ENRICHMENT

Lead enrichment and routing

Problem

Sales team spending 15 minutes per lead on manual research before outreach.

Built

New form submissions pull company data, score against the ICP, draft personalised outreach, update the CRM, and notify the right person in Slack.

Result

30 seconds of human time per lead instead of 15 minutes.

02 / ONBOARDING

Onboarding sequence automation

Problem

Every new client onboarding required a founder to send five emails over two weeks and chase documents.

Built

A trigger-based onboarding workflow sends the right email at the right time, chases outstanding documents, and notifies the team when onboarding is complete.

Result

The founder is removed from standard client onboarding.

03 / REPORTING

Weekly ops reporting

Problem

Head of ops spending three hours every Friday pulling data from four tools to produce a status report.

Built

A weekly report pulls CRM, project tool, and spreadsheet data, formats it into a clean summary, and sends it to Slack every Friday morning.

Result

Three hours returned to the ops lead every week.

A fixed path from bottleneck to working workflow.

You should know exactly what you are signing up for before the build starts.

  1. 01

    Book a free 30-minute ops audit call.

  2. 02

    We map your current workflow stack and identify the highest-impact automation opportunities.

  3. 03

    You receive a written audit document with our recommendations.

  4. 04

    We scope and build your first workflow on a fixed scope and fixed timeline.

  5. 05

    We hand everything over: working workflow, documentation, and full walkthrough.

  6. 06

    Optional: continue on a monthly retainer for ongoing builds and maintenance.

Built for startups that need results before they hire an ops function.

The engagement is scoped before build work starts, then delivered inside your own tools with clear ownership and documentation.

Scope

Agreed upfront

Each build starts with a clear workflow, a defined handover, and the specific outcome the automation needs to create.

Timeline

Fixed path

We move from audit to build to handover through a defined sequence, so your team knows what is happening next.

Ownership

No lock-in

No ongoing dependency on our infrastructure. You own everything we build.

Book a free 30-minute ops audit call.

We will map your biggest ops bottleneck and tell you honestly whether automation is the right fix. No pitch. No pressure.

Book a free ops audit call